7 Things to Know Before Renting Event Lighting Equipment
When Ordering Your Lighting, The Devil’s in the Details
When renting the lighting equipment for your next event, you need to make sure you know in advance exactly what you’ll need and- perhaps more importantly- how it is all going to fit in the space you are hosting your event at. Your lighting tech will be the best one to answer of all your questions on event lighting equipment. Here are some things to keep in mind.
– The first question you’ll be asked (or at least SHOULD be asked) by the company you rent your lighting gear from is “What result do you want to achieve?”. Be specific- until you have a clear and concise answer, it will be impossible to move on to anything else.
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– Does the company you’re renting from own their own event lighting equipment? If not how much of your equipment will be outsourced? It’s not a bad thing to get it from a reputable cross-rental partner, but it’s important to make sure that your chosen vendor knows the equipment they are working with.
– Does the venue you’ve chose have enough power to light everything you want to for your event? If not how can you minimize the power used while still getting the effect you want? LEDS and strategic placement can be great ways to extend your abilities when power is in short supply!
– Are there other fees besides the cost of rental for the gear itself? Shipping, labor, prep, etc?
– Can the company you’re renting from provide design or planning assistance if needed?
– Keep in mind you need to ask for everything you need or want ahead of time. Your lighting tech or sales person isn’t going to know you need a specific item just because you asked for other equipment that can go with it. You don’t need to know specific products of course, but if you want a specific outcome or look (for instance, if you want a specific wall to be highlighted, make sure your lighting team knows as early in the process as possible).
– Don’t wait until the last minute to book your event lighting equipment, especially during the busy seasons because you may not get what you need to make your event look the way you want.
And while we are on the topic, here are a few more tips that might help you.